2022-2023 Meeting Notes and Recordings

April 2023

March 2023

The recording is available here:  CAPAC Monthly Meeting-20230322_135528-Meeting Recording.mp4

Topics discussed:

  • GASB 96 (Subscription Based IT Arrangement) Updates – Presented by Robyn Billings and Jacque Clark
    1. Robyn Billings has recently joined the Property Management team as a Property Lease Accountant, so sending a heartfelt ‘Welcome’ 😊
    2. Property Management continues working hard to navigate the new GASB 96 requirements.
    3. Robyn presented  guidance about what qualifies as SBITA, and how we should handle such expenses.
  • Copier Vendors and Spend Analysis Request – Presented by Jeb Stuart
  • CSU has 3 approved copier vendors:
    • Professional Document Solutions (Xerox)
    • Frontier Business Products (Cannon and Ricoh)
    • All Copy (Konica Minolta)
    • If you’re considering a new copier purchase, please go through Ram Copy to ensure accurate lease dates.
  • Procurement will soon be working to build a spend analysis database.  In order to help with the data capture, please add descriptive information in Kuali requisitions, particularly in the line item descriptions.
  • Reminder: Open Information Session on the Path to Formalizing IT Governance at CSU
  • Happening tomorrow, March 23, 2023 from 1:30 – 2:30 pm MT
  • Please register for this information session at your earliest convenience.
  • Are you interested in helping with CAPAC in FY24? If so, please email Beth and Ayo for more information!

February 2023

The recording is available here:   CAPAC Monthly Meeting-20230222_135615-Meeting Recording.mp4

Topics discussed:

  • RamWorks Demo – Presented by Monica Roth
    1. RamWorks is what we use to submit requests for maintenance work.
    2. Please see the linked RamWorks Locations and RamWorks Instructions for detailed guidance.
    3. Requestors and Fiscal Officers should work together so that the correct account is selected for payment before a request is submitted. Fiscal Officers aren’t able to change the account# once the request reaches them.
  • Year End Dates – Presented by Farrah Bustamante
  • Important year end dates included in the linked file FYE Procurement deadlines. Of note is that March 10th is the first day we can initiate FY24 requisitions.
  • Per Farrah, software is taking longer to negotiate, so submitting requisitions sooner rather than later is requested, even if it needs to be without the actual quote/contract attached. Please submit with a note saying the quote/contract is forthcoming.
  • Including Contract Management Best Practices, per Farrah’s Request.
  • Kuali System Access Updates – Presented by John Swaro
  • Role 32 is general access given to any active faculty or staff, which is fed from the Oracle HR system, with an approved, active, primary assignment.
    • No form is needed for this access.
    • Allows employee the ability to use shop catalogs, approve their own TEM documents, create requisitions and take FYI actions on their own PCard documents.
    • Soon it will also allow employees to do balance inquiries on their own accounts.
    • This access allows no financial processing and no ad hoc’s beyond their own documents.
  • Role 54 is considered standard accounting access.
  • Request form is required with signatures for an individual to have this role.
  • This role allows everything from Role 32, plus the ability to ad hoc other documents besides their own, create DV’s, GLTs, etc, edit and create accounts, and do many other financial processes within Kuali.
  • In order to alleviate some bottlenecks due to increased Role 54 requests, KFS Ops will soon embed the TEM arranger into Role 54. Anyone with Role 54 will soon be able to arrange travel for people within and outside of their departments.
  • KFS Ops is requesting that signatures for Role 54 be provided by leadership from the primary assignment as shown in Oracle.
  • FY22 Special Course Fee Audit Results – Presented by Kris King
  • Copy of slides presented: FY22 SCF audits
  • In the near future, College Business Officers, Chairs and Fiscal Officers will receive a summary of audit fundings with notes and further action required soon.
  • There may be an invitation for a meeting with BFS to discuss audit findings as well.

January 2023

The recording is available here:   CAPAC Monthly Meeting-20230125_135556-Meeting Recording.mp4

Topics discussed:

  • New guidance for the vendor self-certification form, presented by Alicia Armentrout and Ashley Meyer
    1. Updated  Vendor Self-Certification Form. 
    2. This articulates who requires a Vendor Self-Certification form in Kuali to be approved as a vendor.
  • Shop catalog desktop delivery vendors, presented by Jeb Stuart.
    1. A desktop delivery vendor is a vendor that will deliver orders directly to your office door.
    2. We have 3 desktop delivery vendors found in Kuali Shop Catalogs: Office Depot, Staples and Source Office.
    3. Procurement has given our 3 vendors permission for deliveries to be left outside of the offices in the event no one is present at the time of delivery.
    4. A few things to keep in mind:
      • Delivery personnel will NOT be able to see any notes put in the ‘Notes and Attachments’ section of Kuali. The room number must be directly input in the Kuali requisition (unless it automatically pulls from your default address profile).
      • For those working hybrid work schedules, your order may be left unattended, so perhaps have a conversation with nearby office occupants about how these deliveries should be handled.
      • *Source Office should be our primary printer cartridge purchasing vendor. Using Amazon for office supply purchases is highly discouraged.*
  • Graduate Assistant fees, presented by Dustin Grantham.
  • CSU is in the midst of a phased in, mandatory fee coverage for our GSA, GTA, GRA and GRA Predocs.
  • Accounts Receivable will be presenting more about how this will look and be handled in the Sponsor Billing Portal at a future CAPAC meeting.
  • BFS Tax Services – Tax Filings, presented by Liz Tetrault.
  • In an attempt to avoid external filing and address changes on behalf of CSU, please be aware that all tax filings should be handled by Tax Services and, when it’s payroll related, the HR Service Center.
  • Please contact the office directly if you believe you have reason to file on your own:

Tax Services
[email protected]
970-491-5509

HR Service Center
[email protected]
970-491-6947

  • GASB 96 Software Based IT Subscriptions, presented by Jacque Clark.
    1. There are new reporting requirements for software lease agreements that go beyond 12 months. In time a new object code will be implemented for these purchases.
    2. For now, please:              
      • Be aware of the software agreements happening at the department level;
      • Ask questions of your PI’s about their software purchases to see if they are locked into a long-term agreement.
      • Any agreements that go beyond 12 months will be treated differently in the future.

December 2022

No recording is available for this meeting.

Topic discussed:

  • When using KFS to correct salary, presented by Jacque Clark with Kris King and Jacqueline Derrick Herl. Here are the  Slides that were presented.
    1. Per Kris King, any time you can do a PPDA, that’s the first option to correct salary. However, presenters recognized a PPDA is not always possible. 
    2. The most common situation where KFS must be used to correct salary is when salary hits a continuation account due to an expired grant. Other (more rare!) situations that require KFS salary corrections include CEMML accounts and times when fringe isn’t allowed on a 53- account.
    3. When a PPDA is not an option, and a KFS salary correction is required:
      • If you think you must/are being told to change the object code(s), please email [email protected] for direction on how to proceed.
      • Be sure to use a GLT to keep the original data intact.
      • Some accounts in particular subfund groups have fringe going elsewhere. If salary changes are necessary within these accounts (listed within the slides), please consider contacting [email protected] for guidance about how to proceed.

Requested Update:

  • Ashley Meyer wanted us to mention that there has been a slight change to Section A on the  stipend approval form (pictured below), implemented to assist with determining whether a stipend is 1099 reportable or not. The form has been updated on the BFS website. Please email her directly at [email protected] with questions related to this change:

October 2022

The recording is available here:   CAPAC Monthly Meeting-20221026_135506-Meeting Recording.mp4 

Topics discussed:

Topics discussed:

  • Revisions to University Procurement Rules, presented by Farrah Bustamante.
    1.  Summary of revisions presented and discussed.  
    2.  Draft of revisions provided.
    3. Regarding intra-university provision of services (#13), it’s still business as usual while a few items are under review:
      • Surplus Property must be involved with CSU disposal requests;
      • Central communications must go to Division of Marketing and University Communications;
      • Construction, remodel, painting, repair and trades service requests must go through Facilities Management.
  • Taxable Travel Non-Employees, presented by Liz Tetrault & Ashley Meyer.
    1. Reporting on timeliness of travel reimbursements for non-employees is challenging.
    2. Whenever possible, have vendors provide a line item invoice that includes their travel.
      • CSU Travel rules apply regarding per diem and mileage reimbursement rates.
    3. If the expected cost will exceed $5,000, start with a quote/statement of work so that a requisition can be routed for approvals before the work begins.
    4. Ghostfare flights can still be used for vendor travel on CSU business.
    5. PCards can still be used to book hotels for non-employee vendors traveling on CSU business.
  •  FPI 2-21 Proposed Revisions, presented by Liz Tetrault.
  • The purpose of the revisions is to clarify expectations surrounding CSU provided uniforms and clothing.
    • Is it really de minimus?
    • Is it trackable to specific employees?
  • Liz is looking for feedback surrounding these proposed changes by Monday, 10/31/22.
  • Any questions not addressed during the meeting that were put into the chat will be addressed by Liz in the near future.
  • Recent KFS and KR Data Challenges, presented by Steve Juarez.
  • Approximately 15 data aborts over the last 3 months.
  • There’s a ticket with KualiCo regarding the majority of those aborts (8/15), and all of the right people are involved.
  • For communication purposes, Steve is considering creating a listserv specifically for data loads, where folks that want data updates can sign up, or utilizing the KFS home page.
  • Succession Planning, Group Discussion.
    1. What are folks doing around campus to hedge against the sting of turnover?
      • Creating a manual with screenshots and walkthroughs that gets updated as programs change.
      • Using OneNote to keep the manual updated and dynamic so everyone in the area/department can view and make updates.
      • If we hire from across campus, we’re sensitive to the amount of time they might need to transition out of their prior position (perhaps more than 2 weeks), and to give the prior department time to adjust.
      • Cross position training of duties.
      • Perhaps making time to implement the above practices before someone leaves would also lessen the sting.

September 2022

 CAPAC Monthly Meeting-20220928_141356-Meeting Recording.mp4

Topics discussed:

  • CSU Travel Card vs Group Travel Event Card, and Travel Updates, presented by Terri Bedan and Ashley Meyer. This is the slide presentation that was shared with the group.
    1. More information about CSU Travel Cards and Group Travel Event Cards can be found on the Travel Services website under JP Morgan Travel Cards.
    2. CSU Travel cards can be issued to any CSU employee; if a department requests it, they can be issued to graduate students as well.

                                                               i.      Traveler is asked to submit TR request as soon as possible so they can pay the balance on the travel card.

                                                             ii.      JP Morgan allows 59 days to pay the balance without incurring late fees.

  • Group Travel Event Cards are only issued to the Business Officers of the colleges and don’t leave the office.

                                                               i.      Used to pay for CSU hosted events and student group travel.

                                                             ii.      Restrictions include food, gas and individual travel. Non-employee travel is still under negotiation – more information to come on that topic in the future.

  • Travel Updates

                                                               i.      Be sure to ad hoc DHA on the travel authorization. This is required so the traveler can be reimbursed for incurred expenses. *DHA ad hoc requirements for traveler’s that aren’t in your own department may need further clarification from Travel.*

                                                             ii.      If the TA was sent without the ad hoc, be sure to *amend* the TA and re-route for approvals instead of cancelling and starting all over again.

                                                            iii.      Taxable travel will occur for anyone with a CSU ID that doesn’t approve their TR within 60 days of the last day of travel. If the delay is due to the travel arranger’s error (forgot to ad hoc DHA), the traveler can be removed from the taxable travel list.

                                                            iv.      Due to some Kualico limitations, for multi-month travel involving per diem, please avoid creating a multi-month per diem table. Details in the linked slide presentation.

                                                             v.      Helpful information about non-employee TEM profiles, Zero Cost Travel, state approved rental car agencies and the Fall Travel Q&A found in the linked slide presentation.

  • Motor Vehicle Record Checks, presented by Tammy Hunt.
    1. This policy was implemented as of January, and now includes student vehicle use, an increased deductible, and an annual MVR check are requirement for all drivers of CSU owned vehicles.
    2. These MVR checks should be done every July.

                                                               i.      The cost for the MVR checks falls to the departments.

                                                             ii.      Cost depends on how many MVRs are pulled by the department, how many out of state licenses are involved, etc.

c. Due to the nature of data collected for the MVR checks, work with IT to lock/securely store sensitive information.

  • We that submit the requests won’t get results from the MVR checks, however Tiffany from Parking Services will reach out if there are concerns with a driver.
  • In addition to requesting specific information, here is the CSU Vehicle Use form that must be completed and signed to authorize the MVR check.
  • Here are steps for entering an MVR and here is the MVR request template. If it’s helpful, here’s how Biology recently implemented the MVR process.
  • Please email Tammy Hunt and/or Marc Barker with further questions about this topic.
  • Administrative Professional Performance Management project, presented by Kelly McKenna.
  • Would you care to share what your department does for admin pro evaluations? Please email Kelly McKenna and Emily Ambrose as they collect data for CSU best practices in this area.
  • Summary of goals found on presented slides.
  • CSU Drone Center, presented by Chris Robertson.
  • Here are the CSU Drone Center slides presented to the group today.
  • Please be aware there are many regulations surrounding use of drones here on campus.
  • CSU Drone Center can assist with regulation compliance.
  • Please contact Chris if you are made aware of a drone purchase or drone negotiations in your area.

August 2023

The recording is available here:   CAPAC Monthly Meeting-20220824_140014-Meeting Recording.mp4

Topics discussed:

  • FPI 2-5 Payments to Students, presented by Suzanne Zimmerer and Liz Tetrault.
    1. Award money to current students is allowable and processed on a Departmental Payment to Student Account (DPSA).
    2. For stipend payments, which are fully for the benefit of the student, the requestor should start with the Stipend Approval Form.
    3. As discussed in FPI 2-5, financial aid may be affected by payments to students.
    4. A resource to understand CSU’s reporting obligations for stipends/taxable scholarship income/student support payments: http://busfin.colostate.edu/Forms/Tax/Scholarship_Fellowship_Income_and_Taxes.pdf#zoom=100
  • Colorado Legislation – Retail Delivery Fee, presented by Liz Tetrault.
    1. As of July 1, 2022, a new $0.27 fee that Colorado has enacted, which is assessed on all sales of taxable goods delivered by motor vehicles within Colorado, including 3rd party deliveries.
    2. CSU is NOT subject to this fee on our purchases because we’re tax exempt.
    3. When CSU makes retail sales:    
      • Please charge this fee on any sale that includes at least one taxable good, in addition to the sales tax.
      • The $0.27 fee must be a separate line item on the invoice/receipt.
      • This should be deposited into account 2420000, object code 2027.
  • Format for future CAPAC meetings:
    1. Agenda presentations.
    2. Last 20 minutes reserved for discussions about campus best practices.
  • Tentative September agenda:
    1. Travel Cards vs Travel Event Cards, presented by Ashley Meyer.
    2. Motor Vehicle Background Checks, presented by Marc Barker.
    3. Any new agenda items that come up.
    4. Group discussion – Succession Planning:
      • Please start thinking through your unit’s succession plan and share what’s working for you.
      • Additionally, let’s brainstorm about how we can start the conversation to implement campus wide succession plans.

May 2022

The recording is available here:   CAPAC Monthly Meeting-20220525_135819-Meeting Recording.mp4

Topics and takeaways:

  • Alicia Armentrout
    • Reminder of upcoming transition of chair and co-chair responsibilities starting in July- Beth Adams (chair) and Ayo Garner (co-chair)
    • CAPAC Social in June @ Odell from 4-6 pm- please vote on preferred date(s) at the following link- https://forms.office.com/r/eSZUkXc41R  Calendar invite will be sent 5/31.
  • Removed from agenda: Kuali Cloud migration – Candace Ramsey—will be presented in future meeting or lunch and learn
  • Kris King and Liz Tetrault
    • Employee spot awards and incentives
      • Discussed employee incentive options including gift cards, and associated financial rules- see attached
        • Erin Mecurio shared the following verbiage that CVMBS uses to notify employees of gift card acceptance terms (thanks, Erin!)
          • “Also, please be aware that all gift cards distributed through the CVMBS Recognition Program must be reported as taxable income. The information is sent to CSU payroll and will be reflected on your pay advice. By confirming you would like to receive the gift card, you, as the employee, acknowledges and accepts this process.”
      • Incentive Payment Request Form can be found at  http://busfin.colostate.edu/Resources/Forms.aspx > Accounting Misc.> Incentive Payment Request Form
      • Note- Amazon Incentives is a separate platform from the Amazon Business account.  An individual in the department will need to set up their Amazon Incentives account.  To join the CSU Amazon Business account, which already has tax-exemption applied by myself and Prime paid by Procurement Services, the PCard holder needs to email me to request an invitation to join.
    • Please consider attending the upcoming Year-End Online Forum

April 2022

March 2022

Here’s the link to the meeting recording:  CAPAC Monthly Meeting-20220323_140008-Meeting Recording.mp4

  1. HUGE THANKS and ROUND OF APPLAUSE to Mrs. Ayo Garner from Biology for joining as the co-chair. Beth and Ayo’s chair and co-chair duties start in July.
  2. Email Alicia directly with any remaining Kuali Cloud migration questions to share with migration team.
  3. Dave Hoffman and Katie Hightower – Changes to identity and access management and the move to NETID from eID.
    1. Eid to NETid in July 2022 – communications will continue through the spring
    2. Current eID questions? [email protected]
  4. Procurement
    1. Performer and Speaker contracts: http://www.contracting.colostate.edu/Forms.aspx  under forms for Performance Events Contract
    2. Event Dates: please include the date of the event in the description field of your first line item.
    3. Please be sure to select the vendor from the database (i.e. do not manually type in the vendor) before submitting your requisition through workflow. Requisitions without a vendor will be disapproved.
    4. Are you looking for notes and updates on your requisition? Those can now be found on the purchase order (PO). Go to the requisition, “VIEW RELATED DOCUMENTS”, Click on ****** to get to the PO and the notes. The asterisks indicate the PO is still in process.
    5. Fiscal Year End deadlines attached.
    6. Review the Small Business Policyà Supplier Inclusion Policy here: https://policy.colostate.edu/policies-under-development/ and reach out to Alicia for supplier inclusion training or to help you source a vendors for upcoming procurements, large and small.

February 2022

The recording is available here:   CAPAC Monthly Meeting-20220223_135758-Meeting Recording.mp4

Topics discussed:

  • Laila Dills – GASB 87 implementation update
  • Jacque Clark & Cheri Richardson – Private Business Use, recurring tasks and compliance
  • Alicia Armentrout – CSU IT Strategic Planning Update and Feedback.
    1. Background Info: https://it.colostate.edu/csu-it-strategic-planning-2021-22/
    2. See slide deck attached
  • Kris King- see note below regarding

Hello Bus_Fin Community –

BFS just posted updated links to the CSU Financial Rules and FPI 2-1 on the BFS / Resources / Financial Rules and Procedures website.  I realize we posted an update earlier this week; however, the updates today include some additional clarification related to bereavement recognition.

I’ve pasted the bereavement verbiage below and highlighted (in yellow) the pieces that were added/changed.  The change earlier this week increased the limit from $65 to $100, so I highlighted that in green.

Bereavement. Cards, flowers or mementos may be purchased with University funds, up to a maximum of $100 for a current or former employee upon the death of the employee or the current employee’s family member.

If you are not able to pull up the CSU Financial Rules and FPI 2-1 that have a date of 2/23/2022 at the bottom, please be sure to clear your browser history and also do a “CTRL + SHIFT + R” to clear cache.  Doing this will all you to pull up the updated docs.

January 2022

The recording is available here:   CAPAC Monthly Meeting-20220126_135734-Meeting Recording.mp4

  • Kris King
    • Intro to new Campus Services team members
    • Kuali Cloud
      • Please see attached slide deck for reference
      • Currently planned implementation 2/10-2/13. Note that KFS will be unavailable at this time, please ensure that all entries are made final by 5 pm on 2/9.
  • Stephanie Swanson, Shelby White, Monica Roth
    • WOA replacement walkthrough
    • Air Travel Emissions Offset Fee Program
    • Panic alarms – ensuring contact information is current for reporting party and accounting
  • Eden Trujillo – A/P and Travel Manager
    • Some campus reminders

December 2021

November 2021

October 2021

September 2021

No meeting

August 2021

No meeting.

June 2021

The recording is available here: https://web.microsoftstream.com/video/6025ce81-6cc3-49fa-ac11-06e44fca2c6b?st=161

Highlights:

  1. Kris King reviewed year end reminders and tips. More info can be found below or under busfin.colostate.edu>Units>Campus Services>Fiscal Year-End 2021 Resources
  1. Discussed updated object codes for lessee and lessor leases
  2. Updated FPI will be added once terminology is approved by state, to busfin.colostate.edu>Resources>Financial Rules and Procedures> 4- Capital Construction and Property, Plant and Equipment >4-8 Classification of External Lease Agreements, Rent and Use Charges

May 2021

The recording is available here: https://web.microsoftstream.com/video/e38ba6bd-9a5b-468c-8e9d-6c08f674553f?st=309

Highlights:

  1. Alicia Armentrout- CAPAC Guidelines have been update based on the group’s feedback and can be found on the CAPAC website: http://capac.colostate.edu/
  2. Farrah Bustamante
  3. New (and unique) punch out – Batteries Plus Bulbs
  4. Wireless Watchdogs update
  5. Kellie Rainwater – Monthly Transaction Listings
  6. IS – Steve Juarez and Vinaya Ganapavarapu
  7. WebFocus Items and Updates

April 2021

No meeting.

March 2021

The recording is available here https://web.microsoftstream.com/video/d09a35eb-2765-41d0-99e6-701f18a8f8df?st=152


Highlights:

  1. Grant Polzer  – Travel DHA ad hoc approvals and KFS cloud update – testing needed.
    1. Travel DHA- adhoc for travel will need to be added to all travel approvals beginning 7/1/21.
      1. Input *TRAV* in “group” to find appropriate travel group.
      2. Add/Remove contacts in DHA group through DHA authorization form- http://busfin.colostate.edu/Forms/Travel/DHA_Form.pdf
      3. Grant will be sending an email with additional info shortly.
    2. Moving to KFS Cloud
      1. New environment testing is taking place through the end of next week, and testing volunteers are greatly needed. If you are able to help test, please email Grant Polzer at [email protected] and John Swaro at [email protected]
  2. Tammy Hunt – Telework Policy

As a return to campus is being considered, clear guidelines and processes regarding teleworking will be needed to address employee requests to continue their work virtually. With that in mind, our leadership is asking that we move forward with the development of a Teleworking policy. This policy development process includes representatives from Human Resources, ACNS, Enrollment and Access, Risk Management, Research, Facilities (Parking and Transportation), and University Operations.  A draft of the policy can be found here, on the Policies Under Development page. Please share this information with your groups/departments and ask them to provide any feedback.

  1. Telework MOU form is not available yet, but will be shared as soon as it is completed.
  2. Feedback and questions should be submitted departmentally, rather than individually to [email protected] by April 1st.
  3. Additional questions and answers not addressed in the meeting:
    1. Has there been any word about return to campus? Any conversation about returning to campus will come from the President’s office and/or Safety.
    2. Are students allowed to telework and sign the MOU if the department approves? This policy applies to all employees of CSU. There is nothing that would specifically “except” a student.
    3. Is there a minimum IT requirement required? That will be an issue to be addressed by the department/supervisor/employee as to how to meet any technical needs for the teleworking arrangement. Nothing in the policy will be a directive or requirement for the department to provide the equipment.
  4. Alicia A – CAPAC Guidelines (attached)
    1. Thank you for feedback!

February 2021

The recording is available here https://web.microsoftstream.com/video/f3b698d6-a48b-44b5-93a2-ceb18690197c?st=191

  1. VPR
    1. Pam Harrington – Personnel Update
      1. Please welcome Alyson Rome in the role of Financial Business Manager for OVPR.
  2. Ron Splittgerber – Indirect Cost Split
    1. Review of the history and discussion of potential changes to the process.
    1. A flow chart will be created and provided for the next CAPAC meeting
  3. HR Records- Amy Bruning on Manual Override Request Process
    1. Discussed a new process that will eliminate the paper process and increase approval speed. Presentation slides attached.
  4. Central Receiving – Richard Thibault on changes to Transtream
    1. March 8th  is the go live date, including changes to the package selection, dry ice, and package contents sections and a transition of pre-paid waybills to Transtream.
    2. Presentation slides attached. Visit www.transtream.colostate.edu for additional information on Transtream.
    3. Comments about Fiscal Officer needs can be sent to me [email protected] or to our Shipping team at [email protected]
  5. Laila Dillsi on lease items
    1. New object codes are being created, and will be ready for use start FY22
    2. Email Laila ([email protected]) with any other object codes you may be using.
  6. Alicia Armentrout on CAPAC guidelines/formalizing the structure of CAPAC
    1. We’re soliciting feedback on recently developed guidelines for CAPAC (see attached). Please complete the following survey after reviewing– http://colostate.az1.qualtrics.com/jfe/form/SV_exGkYFH0sgMxnrE
    2. If you have any questions or concerns, please don’t hesitate to reach out to Alicia ([email protected]) or Beth ([email protected])

January 2021

The recording is available here – https://web.microsoftstream.com/video/f748dc4b-022c-49b5-bf53-80772300d5b8?st=175

Highlights:

  1. Farrah Bustamante – Supplier Diversity Program Personnel Update, Favorites in Shop Catalogs, Contract for Transcription services
    1. Alicia Armentrout joined the team as the Assistant Supplier Diversity Program Manager – Congrats, Alicia!
    2. Transcription services from 3Play Media-  group discussed potential transcription needs for written materials. Reach out to Lindsay Johnson-Athey ([email protected]) if you have questions.
    3. Favorites in KFS Shop Catalog
      1. Chemical favorites are bypassing the tracking system in CAMS, and will be removed from favorites in KFS Shop Catalog on Feb. 26th. Chemicals will need to be saved as favorites in CAMS.
      1. Applies to CAS registry chemicals only.
  2. Laila Dillsi – Lease accounting based on GASB 87, an FYI on some upcoming changes.
    1. New GASB (Governmental Accounting Standards) 87 will go into effect July 1, 2021.
    2. FPI will be added to BFS website when available.

December 2020

The recording is available here – https://web.microsoftstream.com/video/af3b0f29-5b13-4dba-9b4b-d9c5ab999992?st=95

Highlights:

  • Alicia Armentrout- The ARC bills with iLabs- There is a Microsoft Team set up to keep everyone else up to date with process changes, gather feedback and answer questions from campus. If you’d like to join, please email Andrea Morello @  [email protected] and request to be added.
  • Cheyenne Hall- Information on student course fees reimbursement; student fees on courses need to be reimbursed after each semester.
  • Jason Huitt- Telecom department billing contacts will be receiving information via email on how to view bills online in the future.
  • Jessi Carver- Central HR Training and Resources (see slide attached)
  • Marsha Benedetti- Access trainings available for professional development focused on spotlight, self-care sessions on Bridge: apply filter by choosing course and tag TD for eLearning courses.

November 2020

The recording is available here – https://web.microsoftstream.com/video/af3b0f29-5b13-4dba-9b4b-d9c5ab999992?st=95

Highlights:

  • Alicia Armentrout- The ARC bills with iLabs- There is a Microsoft Team set up to keep everyone else up to date with process changes, gather feedback and answer questions from campus. If you’d like to join, please email Andrea Morello @  [email protected] and request to be added.
  • Cheyenne Hall- Information on student course fees reimbursement; student fees on courses need to be reimbursed after each semester.
  • Jason Huitt- Telecom department billing contacts will be receiving information via email on how to view bills online in the future.
  • Jessi Carver- Central HR Training and Resources (see slide attached)
  • Marsha Benedetti- Access trainings available for professional development focused on spotlight, self-care sessions on Bridge: apply filter by choosing course and tag TD for eLearning courses.

October 2020

The recording is available here  https://web.microsoftstream.com/video/3f446638-43d4-4348-a4eb-4e02c81ca1be?st=120

Highlights:

  • Kris King will be presenting on record retention at a future meeting.
  • Please reach out Alicia if you are receiving the CAPAC digest, but would like to receive email and not the digest.
  • Liz Tetrault presented on FPI 2-23 the International Employment Guide which explains information on and options for CSU assignments internationally, and can be found here- http://busfin.colostate.edu/Forms/Guides_Manuals/International_Employment_Guide.pdf#zoom=100
  • Grant Calhoun presented on AdobeSign an electronic signature, cloud-based application that has been approved for all university business transactions and licensed by the university. If your college or department is interested in AdobeSign accounts or have additional questions on the product, you may reach out directly to Grant via email-  [email protected] . Additionally, please find electronic signature instructions attached.
  • Grant Polzer presented on the updated stipend form, created in collaboration with Accounts Receivable, OSP, Tax Office, and Accounts Payable. The new stipend form is attached and available for review/feedback. Please send feedback to [email protected]

September 2020

No meeting

August 2020

The recording is available here- https://web.microsoftstream.com/video/8070be29-8959-47b2-8fb5-dcefebece9bb?st=182

Highlights:

  • The new HR website design is based on audience; most content relevant to the group can be found at “HR Community and Supervisors” located at the top.
  • PPE is available to order on http://ppe.colostate.edu and questions regarding PPE or requests to fulfill larger orders should be directed to [email protected].
  • Sanitizing stations should not be moved as all are tied to specific locations for refill. For additional stations, refill, etc. you may email [email protected].
  • PPT answered many questions regarding re-opening, safety protocols, cleaning, teaching, etc. Please watch recording for this info.
  • Seating charts for general assignment classrooms can be found on the university Event Management System, info is available here- https://covidrecovery.colostate.edu/seating-charts/